ESCC Parent's Handbook -- Section II

ENROLLMENT POLICY

Several forms must be completed and on file before your child is enrolled in our center. No exceptions can be made – this policy is state mandated. This also ensures that your child will get the very best care possible. All forms must be updated yearly or sooner if any changes should arise.

The forms are as follows:

Registration/ Emergency Form
Developmental History Form
Health Form/Immunization Record
General Permission Slip
Photo Permission Slip
Telephone Directory Slip
Emergency Information Card
Signed Contract

If you have any questions regarding the completion of these forms, please feel free to ask.

TRIAL PERIOD AND TERMINATION POLICY

The first two weeks of a families' enrollment will be considered a trial period during which time the contract can be voided without penalty. After the trial period is complete, two weeks written notice is required to terminate the contract.

We reserve the right to terminate the contract for the following (but not limited to) reasons:

Failure to pay tuition
Failure to complete required forms
Lack of parental cooperation (especially in regard to safety issues)
Our inability to successfully meet a child’s needs
Lack of compliance with policies stated in this handbook

Please give us as much notice as possible before withdrawing from the center and we will extend you the same courtesy. Parents are required to give a two-week written notice to terminate the contract. These two weeks must be paid in full, regardless of whether the child attends. We reserve the right to give notice of immediate termination of services if there are extreme circumstances that affect the well being of the children or staff.

TUITION/PAYMENT PROCEDURES

Your specific rates (based on your childcare needs) will be outlined in your Contract and Rate Agreement. Tuition is payable in advance and is due no later than pick up time on Friday for the following week, unless another arrangement has been agreed upon. Payment may be made by check or cash. There will be a late payment fee of $10 for each business day that payment is late. Repeated late payments may result in termination of service. If a check is returned for insufficient funds, you will be required to pay all fees we incur as a result. If this occurs more than once, only cash payments will be accepted from that point forward.

The success of our center depends upon the prompt payment of tuition/fees in order to take care of day-to-day expenses that are encountered. Tuition and fees are computed with the following factors in mind:

Food, health supplies, craft/activity/curriculum supplies, toys, play equipment, books provided for the children, and maintenance of building and grounds for a safe environment.
Special activities
Business expenses
Cost of maintaining a “highly qualified” staff and their continued professional development
Cost of paper work and record keeping

If child care tuition and fees seem high, please keep in mind the amount that is returned directly to your child via care, food, supplies, and the lifelong benefit of a good “Early Start” on their educational journey.

REGISTRATION FEE/LATE FEES

A non-refundable $75.00 fee will be charged upon registration of each child. This covers our cost/time involved in preparing registration materials, as well as start-up supplies that are needed.

A late fee equal to $5/per child/per each 15 minute interval that pick ups are late, from the contracted hours, will be charged. Example: 1 - 15 minutes late, you owe $5 per child; 16 - 30 minutes late, you owe $10 per child. Payment will be made, in CASH, at the time of pick up. This will be strictly enforced, and habitual tardiness may result in termination of services.

PLEASE CALL and let us know if you are going to be late because of an emergency.

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